Executive Assistant
Position Description
Location
Al Khobar, Eastern, Saudi Arabia
School / Site
Division / Department
Whole School
Position Type
Support Staff
Works days / Hours
Works days
210
days
@ Works hours
8
hours per day
Position status
Full time
Salary code
Support Staff
Eligible Applicants
Saudi National
Position start date
Application deadline
Until filled
Reports To
David Bolton, Principal
Requisition Number
02-2526-058
Summary
We are looking for an executive assistant to the principal/administrator to provide comprehensive organized administrative support to the principal’s/administrator’s office, by ensuring the efficient and effective operation of the principal's/administrator’s office. The ideal candidate will possess exceptional organizational, communication and interpersonal skills, with a proven ability to manage multiple priorities, take accountability for actions and supervise the administrative support team, in a fast-paced environment. The executive assistant specializes in creating a friendly environment.
Position Duties
The successful candidate will be expected to:
- Demonstrate a commitment to the safety and security of children and young people (child protection).
- Acquire and maintain a working knowledge of ISG District organization policies, practices and procedures.
- Provide administrative, finance related records and personal assistant support to the principal/administrator.
- Screen visitors, phone calls and distribute correspondence for the principal/administrator.
- Manage principal’s/administrator’s and or department’s calendar and diary, and schedule meetings.
- Be the primary point of contact among administrators, employees, parents and other external partners.
- Manage information flow in a timely and accurate manner.
- Make travel and accommodation arrangements for the principal/administrator.
- Take minutes during meetings.
- Format information and respond to internal and external communication – memos, emails, presentations reports etc.
- Research and organize data to represent the administrator for presentation to directors, executives and others.
- Redirect communication and enquiries to the appropriate persons for action.
- Manage the school’s or department’s bookkeeping and other site-based finance related duties, prepare requisitions, manage petty cash etc.
- Handle sensitive and confidential information with discretion.
- Communicate with and prepare documentation for the ISG Human Resources department (both recruitment and employee relations).
- Communicate with and prepare documentation for other departments as needed.
- Work with other schools or departments to develop shared resources and to establish best practice operating procedures.
- Assist with events planning.
- Organize and maintain the office filing system.
- Supervise/oversee the performance of other administrative support staff.
- Contribute to decision-making as required.
- Ensure that support staff working areas are kept presentable at all times.
- Book facilities and equipment for meetings and events and ensure the needed is available.
- Communicate and collaborate in a professional manner.
- Manage all staff professional development initiated by the principal/administrator - if applicable.
- Support the Master Schedule Building Team - if applicable.
- Perform other duties assigned by your principal/administrator.
Qualifications and Knowledge
The ideal candidate will have:
- Minimum of Bachelor’s degree in a related field of study.
- Excellent MS Office and Google Suite knowledge.
Experience and Skills
The ideal candidate will have:
Experience
- Previous work experience as an executive assistant, personal assistant or similar role.
- Previous work experience in supervising other employees.
Skills
- Excellent English verbal and written communications skills.
- Ability to make decisions as needed.
- Accountability for your decisions.
- Outstanding organizational and time management skills.
- Ability to exercise discretion and maintain confidentiality.
- Ability to supervise other employees.
