Receptionist/Secretary
Position Description
Location
Al Khobar, Eastern, Saudi Arabia
School / Site
Division / Department
Front Desk
Position Type
Support Staff
Works days / Hours
Works days
191
days
@ Works hours
8
hours per day
Position status
Full time
Salary code
Support Staff
Eligible Applicants
Saudi National
Position start date
Application deadline
Until filled
Reports To
David Bolton, Principal
Requisition Number
02-2526-081
02-2526-083
Summary
ISG seeks an energetic Receptionist/Secretary who will provide efficient, organized support. Skilled at managing inventory and supplies, handling phone duties and company correspondence, and appointment scheduling. Specializes in creating a friendly reception / office environment.
Position Duties
The successful candidate will be expected to:
- Demonstrate a commitment to the safety and security of children and young people (child protection).
- Acquire and maintain a working knowledge of ISG District organization policies, practices and procedures.
- Keep abreast with the daily activities of the department, from knowing which important meetings will be taking place.
- Coordinate deliveries and organize travel arrangements for staff and students.
- Provide customer service and meet informational needs of all stakeholders.
- Greet and receive visitors, parents and students, and employees.
- Answer phone calls and redirect them as necessary.
- Arrange meetings and appointments as required.
- Sort and distribute messages, mail, etc.
- Maintain updated contact information for school stakeholders.
- Assist with the administration of events/tournaments as needed.
- Assist with filing, typing, correspondence, and general office duties as required.
- Manage and report of any absentees, late arrivals and early departures throughout the day.
- Liaise with security for visitor access.
- Maintain office and classroom supplies, and process these payments - if applicable
- Maintain a filing system.
- Provide assistance to substitute teachers - if applicable.
- Arrange couriers - if applicable.
- Ensure ordinally and professional work area.
- Perform other duties assigned by your Principal.
Qualifications and Knowledge
The ideal candidate will have:
- High school diploma or equivalent.
- Bachelor’s degree in a related field is preferred.
Experience and Skills
The ideal candidate will have:
Experience
- Prior experience in the related field.
Skills
- Proficient in MS Office and Google Suite.
- Proficient in English, both written and verbal.
- Good communication skills.
- Well-organized.
- Friendly and polite.
- Self-motivated.
