Executive Assistant

The successful candidate will be expected to: 
 

• Demonstrate a commitment to the safety and security of children and young people (child protection).
• Acquire and maintain a working knowledge of ISG District organization policies, practices and procedures.
• Provide administrative, finance related records and personal assistant support to the principal/administrator.
• Screen visitors, phone calls and distribute correspondence for the administrator.
• Manage administrator’s and or department’s calendar and diary, and schedule meetings.
• Be the primary point of contact among administrators, employees, parents and other external partners.
• Manage information flow in a timely and accurate manner.
• Make travel and accommodation arrangements for the administrator.
• Take minutes during meetings.
• Format information and respond to internal and external communication – memos, emails, presentations, reports etc.
• Research and organize data to represent the administrator for presentation to directors, executives and others.
• Redirect communication and enquiries to the appropriate persons for action.
• Manage the department’s bookkeeping and other site-based finance related duties, prepare requisitions, manage petty cash etc.
• Handle sensitive and confidential information with discretion.
• Manage consultant and vendor relationships including travel, service agreements and the like.
• Communicate with and prepare documentation for the ISG Human Resources department (both recruitment and employee relations).
• Communicate with and prepare documentation for other departments and schools as needed.
• Work with other schools or departments to develop shared resources and to establish best practice operating procedures.
• Assist with events planning.
• Organize and maintain the office filing system.
• Supervise/oversee the performance of other administrative support staff.
• Contribute to decision-making as required.
• Ensure that support staff working areas are kept presentable at all times.
• Book facilities and equipment for meetings and events and ensure the needed is available.
• Communicate and collaborate in a professional manner.
• Manage program development initiated by the administrator as assigned.
• Evaluate, support and revise programs across the department and schools as assigned.
• Perform other duties assigned by your administrator.